Do you feel like you never have enough time?
There are so many things to do for your business, leaving little time for you to work on the more important stuff.
You know… The things that can upscale your business and generate more revenue.
We totally get you.
Instead of using your valuable time doing administrative tasks, you should be getting your Virtual Assistant to do them instead!
Today, I wanted to summarise the 10 admin tasks that you should NOT be doing, and hiring a Virtual Assistant to do instead.
There are many things a Virtual Assistant can support you with, including a whole heap of administrative tasks.
What are some administrative tasks examples?
Let's have a look 10 of them:
Let’s take a deeper dive into some of the general admin tasks:
Responding to emails
Your Virtual Assistant can organise and respond to many of your emails and direct messages from various platforms, so you never miss out on the important ones!
For example, our VA Jonathan effectively organises and responds to many of Maureen and Carmen’s emails and messages across various platforms, such as LinkedIn, Facebook, and Instagram. He also schedules and changes appointments for leads and clients. This way, Jonathan deals with logistics and changes so Maureen and Carmen don’t have to. They just get the precise information needed and just rock up for the zoom meeting. Interested to see what tasks our Virtual Assistant supported us this week?
Now, you might be wondering...
How can my Virtual Assistant respond to messages in LinkedIn, Facebook and Instagram so that it sounds like me? Well, there are several approaches to this. You can provide draft samples to your Virtual Assistant as templates which ensures that the right messages are sent. Or, they can learn your tone of voiceover time.
Is it ethical to have someone answer for me?
It’s about what YOU feel comfortable with. If there are any personal messages, Jonathan just lets Carmen or Maureen know. (and Carmen keeps her dating in other apps only she has access too.
Does a VA answer all the messages?
No. Sometimes, Jonathan will let Maureen and Carmen know about a message so they can answer the person or call them.
Connecting with people on LinkedIn
Your Virtual Assistant can help you find valuable people on LinkedIn to build your network.
For example, Evan, who works with one of our clients, regularly reviews and accepts LinkedIn invitations while searching for potential opportunities and customers. Furthermore, she makes sure to reach out and respond to new connections.
You might be wondering…
How will my Virtual Assistant know the right people to connect with? Great question!
As your Virtual Assistant learns about your business, they will understand the type of people you wish to connect with. You can also provide your Virtual Assistant with a connection criteria. So for example, you may want to connect with CEOs and directors in the financial services sector in Sydney who have staff.
Your VA can group connections so you can run campaigns that interest a particular group.
Take a look at this list to see the 7 Easy LinkedIn Tasks you should be doing.
Sending Invoices
Your Virtual Assistant can help you with the invoicing process, so that you can minimise stress and utilise time more effectively by spending it on more important tasks!
For example, our Virtual Assistant Jing tracks, manages, and sends out all our client invoices, making sure that all details and amounts are correct. She also takes note of outstanding invoices, sending follow-ups promptly and reconciles the accounts in Xero.
Maureen also had a huge load lifted when Jing took over preparing the payroll too. Now Maureen just has to run her eye over it to check and press the pay button!
You might be wondering…
About confidentiality and security issues. Rest assured, our Virtual Assistants have gone through extensive recruitment processes with us to make sure they are trustworthy and competent. Furthermore, we can introduce you to a variety of tools that we, and our clients, use to aid in enhanced security and provide you with peace of mind.
And it’s really like getting any kind of support staff in your business. You wouldn’t hand over bank account details on day one. Trust is built over time.
Now, there are a multitude of other admin tasks that your Virtual Assistant can help you with. If you’re interested in getting a Virtual Assistant and not sure where to start, have a Chat With Us! Global Teams have helped many business owners to get key Virtual Assistant support, enabling them to spend more time doing the things that they want.
Wanting to know more?
We have summarised the rest of the admin tasks that you can delegate to your Virtual Assistant in this awesome book.